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Applications requesting $500,000 or more
in direct costs for any one year must have agreement from NIH Institute/Center
staff before submission. Investigators should contact the appropriate
NIH program staff at least 6 weeks prior to the deadline (see NIH
Guide Oct. 19, 2001 for revised policy).
The NIH
salary cap is $191,300.
- Note that applications always should provide
actual institutional base salary where requested, although the
salary cap is used to calculate requested salary and to determine
funds awarded. If the salary limitation is increased, NIH will,
as a general rule, use the information available in the existing
application to make adjustments for salary cap at the time of
award. In lieu of actual base salary, applicants may provide an
explanation indicating that current institutional base salary
for a specific individual exceeds the current salary information.
NIH will not make adjustments if an application fails to provide
adequate information regarding an individual's salary level.
- Salaries and wages should be budgeted
commensurate with the proposed level of effort as defined in the
Institutional
Policy on Cost-Sharing. Make sure
to budget the salaries according to the proposed start date of
the project.
- Salaries and wages should be increased by
3% for each succeeding budget period until further notice.
Fringe Benefits:
Budget Justification:
- Justification should be provided for each
item requested in the budget.
- The budget justification for salaries should
include the following statement: "Institutional Base Salary data
provided in this application reflects the current salaries of
project personnel or the scales of open positions, increased by
3% for estimated costs of inflation, contractual agreements, merit
raises, and other adjustments. These amounts are for budgeting
purposes only. Actual salaries to be paid in future years must
be in agreement with the official wage and salary program consistently
applied at New York University School of Medicine."
Equipment:
- This category should include only those
items of equipment having a useful life of more than one year
and an acquisition cost of $3,000 or more per unit. All other
items should be included in the "Supplies" or "Other" category.
- Equipment costs are excluded from the total
direct cost base used to calculate the facilities and administrative
costs.
Consultant Expenses:
- Provide names and organizational affiliations.
Indicate fees being paid. Describe services to be performed in
Budget Justification section.
Travel:
- The individual(s) traveling, and the purpose
and destination of each trip must be specified.
Animal Care Expenses:
- Costs for purchase of animals should be
listed in the "Supplies" category.
- Costs for animal maintenance (unit care
costs and number of care days) should be listed in the "Other
Expenses" category.
- Animal Per Diem Rate
Schedule.
Patient Care Expenses:
- These costs are excluded from the direct cost base used
to calculate the F&A costs.
- Provide specific information regarding anticipated
sources of other support for patient care costs, such as third
party recovery or pharmaceutical companies. Include any potential
or expected utilization of the General Clinical Research Center.
- The following allowable costs are not classified
as patient care costs, but should be included in the "Other Expenses"
category of the budget: items for personal expense reimbursement,
such as patient travel; consulting physician fees; or any other
direct payments to patients, including inpatients, outpatients,
subjects, volunteers, and donors.
Other Expenses:
Itemize by category and cost. Include costs
such as:
- Animal maintenance
- Direct payments to patients, subjects, volunteers
- Communications - toll calls and postal charges
for large volumes of mailings
- Publications
- Equipment maintenance and service contracts
Facilities and Administrative Expenses:
Consortium / Contract Expenses:
- Consortium grants should have a separate
budget page for each cooperating institution. Each budget year
should include both the direct and F&A costs. NIH will provide
F&A costs of up to 8% of the total direct costs, less equipment,
for foreign & international consortia. These funds are to
support the costs of compliance with DHHS and NIH requirements.
Only the first $25,000 of each consortium is included in the F&A
cost base. These costs are included in the base one time only.
A "Cooperating Institution Consortium Statement" signed by the
authorized Grants. Administration official is required for each
project.
Graduate Student Stipends:
Trainee Travel Expenses:
Trainee travel, including attendance at scientific
meetings that the institution determined to be necessary to the
individual's research training, is an allowable trainee expense.
Ethics
Training:
- The PHS requires that National Research
Service Award Institutional Training Grants (T32) have a component
for the training in responsible conduct of research for fellows
on these grants. The program should be institution-wide and should
include such topics as authorship, conflict of interest, human
and animal research, etc. A description of the training plan should
be included in both new and renewal applications.
- Progress reports on the type of instruction
provided, topics covered, and other relevant information such
as attendance by trainees and faculty participation must be included
in future renewals and continuations.
- The following statement should be included
in all New or Renewal NRSA Institutional Training Grants in the
Research Plan under the "Proposed Training" heading.
"As mandated by the NIH, all MD/PhD students,
graduate students and postdoctoral fellows at New York University
School of Medicine must take a course in "Scientific Integrity and
the Responsible Conduct of Research." Beginning in 1994, the Sackler
Institute has offered a formal course covering these issues at New
York University School of Medicine by faculty and invited lecturers.
The course coordinator is Dr. Karen Brewer, Curator and Director
of the Ehrman Medical Library . She is assisted by a number of faculty
volunteers. This non-credit course is required for all first year
PhD and MD-PhD students, post-doctoral trainees, and clinical research
fellows at New York University School of Medicine. Attendance is
monitored. To evaluate the trainees' comprehension and retention
of basic information presented during the course, they have to pass
a written examination. Attendance is mandatory. Trainees who fail
to pass this examination or required attendance will be required
to repeat the course. The course meets bi-weekly from February through
June. Class meetings are approximately 1 to 1 1/2 hours and consist
of lectures from NYUSM faculty and invited speakers from outside
the university, and/or discussion sessions led by faculty. At each
class written material, including bibliographies and other resources
covering the topic, are distributed. Wherever possible, real or
fictional case histories are used to illustrate points. Enclosed
in the Appendix is the syllabus for the course, a summary document
entitled "Ethical Conduct in Scientific Research" written by New
York University School of Medicine faculty member, Dr. Seymour Garte,
which is distributed to all trainees.
Just
In Time Instructions for NIH Career (K) Awards Applications:
JIT postpones the collection of certain budget
and other support information until the likelihood of funding of
an application.
- Detailed Budget for Initial Budget Period:
form page 4 of PHS 398 should not be completed.
- Budget for Entire Period: Fill in information
for direct costs for each year and total direct costs for entire
proposed period only in table on form page 5. Do not fill in categorical
information in table.
- Budget Justification:
- List name, role on project and percent
effort for all personnel and provide a narrative justification
for role in project.
- Identify consultants by name and organization
and describe services to be performed.
- Provide a narrative justification for
any major budget items, other than personnel, that would be
considered unusual for the scope of the research. No specific
costs should be indicated.
- F&A costs will be calculated at the
time of the award.
- If consortium/contractual costs are requested,
provide the percentage of subcontract total costs (direct and
F&A). The subcontract budget justification should be prepared
as above.
- Biosketch: Required for all key personnel
(including consultants) and to be completed as indicated below.
Do not exceed the four page limit for each person:
- Complete education block at top of the
form page.
- List current positions and previous positions
directly relevant to application as well as selected publications
directly relevant to application with full citations (limit
to 2 pages) .
- Provide information on research projects
completed and/or research grants participated in during the
last five years that are relevant to the proposed project. Title,
principal investigator, funding source and role on project must
be provided. (limit to 2 pages).
- Other Support:
- Do not complete form page 7. Information
on active support for key personnel will be requested prior
to award.
- Checklist:
If the application is targeted to a specific
NIH institute, please contact that institute for updates and supplemental
guidelines.
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